Do we need to make a deposit to book a room at Celebration Hall?
In order to guarantee the availability of a requested banquet room, we require a deposit, which must be received within seven (7) days of the confirmation. An advanced payment equal to the room rate is required for meeting or banquets, $1000 for all weddings, and will be deducted from your final bill. We accept Visa, Discover, MasterCard, and American Express. A late charge of 2% per month will apply on all past due invoices.
What if I need to cancel my reservation?
Please check our Celebration Hall contract online for any cancellation policies.
How large of a space will we need?
That depends on a number of things, but a general guideline is 15 square feet per person for banquet seating & 30 square feet per person for meetings. You will also need to consider what other things you will be using the room for other than seating – such as dancing, bar, food, presentations, registration, etc.
How long do we get the room for?
Social events or weddings include a 5 hour time frame from the time that guests arrive. Meeting & conference rates include the room for typical business hours of 8am-5pm. If you would like to reserve the room for a longer period of time, a rate of $125 per hour will apply. Additional labor/staffing rates may apply.
Are tables, chairs & linen included in the room rental at Celebration Hall?
Room rental includes tables & chairs for guest seating, tables for food & beverages that are supplied by Hoag’s Catering, as well as the appropriate table covering & skirting for those tables. The rental also includes up to 2 display/supply tables with appropriate linen & skirting. Any additional set up or display tables needed will be charged $7.50 per table, plus charges for linen & skirted as requested. These setup limitations do not apply to guests who have selected a Wedding Package.
When will our final guaranteed attendance be due?
A final guarantee of attendance is required ninety-six (96) hours in advance of the function. We do reserve the right to move groups from larger rooms to smaller rooms when events requiring larger spaces in the initial planning stages, ultimately downsize their requirements because of attendance issues. The room rental will remain at the higher level.
Are taxes and service gratuity included in your prices?
All food charges are subject to 6% sales tax unless an exemption form is provided in advance. An 18% gratuity is added to buffet style events & a 20% gratuity for plated/sit-down meals at Celebration Hall – unless otherwise quoted.
Are there any penalties or surcharges for small groups?
Small group surcharges do not usually apply for events at Celebration Hall.
Are we allowed to decorate the event room?
Room decorating is your responsibility & must be coordinated in advance with facility management. No rice, birdseed, or confetti is allowed inside the building. Please let us know if you intend to put anything on the walls. If you need to use tape it must be a painter’s tape or stick tac! Please advise us of your plans ahead of time. You are responsible for the prompt removal of all decorations or exhibits. Generally, you may access the banquet or meeting room the morning of your event to decorate or setup. However, our business levels do fluctuate, so it is important that you specifically schedule your setup time with us one week prior to your function. Special arrangements for guests who have selected a Wedding Package may be made for earlier setup times beyond what is described above.
Can we bring our own food or alcohol to Celebration Hall?
We prepare all of our own food on premise and have a fully stocked bar. No food or liquor may be brought onto or taken off premise at anytime. Exceptions may be made for wedding cakes & some other special dishes as approved by facility management.
How is alcohol handled at Celebration Hall?
Celebration Hall does have a liquor license, so all alcohol must be procured through us. Bringing your own alcohol is not permitted at Celebration Hall (inside or outside of the property). We are required to abide by the regulations of the Commonwealth of Pennsylvania. Therefore, we will not serve persons under the age of 21 or persons appearing to be visibly intoxicated. We reserve the right (regardless of the extent of the services in which we are providing) to close a bar, shut-down an event, or deal with intoxicated or underage guests to the fullest extent.
We have a wide range of styles of bar services available – from full service to beer & wine only… host consumption bar or cash bar. Certified bartenders in accordance with PALCB standards will be billed at the rate of $35.00 per hour, with a minimum of four hours per event. This billable time also includes any setup & teardown. Standard supplies & mixers will be provided by Celebration Hall.
Available mixers include – soda (regular & diet), tonic, seltzer, club soda, orange juice, grapefruit juice, pineapple juice, ginger ale, ice, fruit garnishes, beverage napkins & disposable cups or glassware can be provided.
Can we hire a DJ or band to play at Celebration Hall?
All details of entertainment, music, etc., must be made known in advance and must be pre-approved by management. All entertainment must provide us a certificate of insurance listing Hoag’s Catering as additionally insured. We will also need the name and phone number of this business or person. No musical group or DJ may be booked for later than 11:00pm without the management’s written permission.
Does Celebration Hall provide any audio-visual equipment or services?
Each event room is equip with a projection screen & house sound system with the ability to hookup at least one microphone. Two of our rooms feature some built-in media equipment such as ceiling mounted LCD projectors which may be rented. We also have portable LCD projectors available to rent. Additional equipment, such as podium/lecterns, DVD players, TVs, conference phones & multiple microphone systems are also available to rent based on availability. We also have complimentary wireless internet. We do suggest that anyone who would like to utilize any of our AV equipment does so by reserving it at least 48 hours prior to the event date. Set up of audio-visual or computer hardware and the use of the internet should be scheduled in advance. We recommend advance testing of this hardware so that any problems can be taken care of in advance. Technical support cannot be guaranteed on the day of the event without proper notice. Dedicated technical support, or technical support for equipment that is not rented through Celebration Hall may be billable to the group, based on the time required to trouble-shoot/install.
Do you have free parking?
Yes, we do have free off-street parking at Celebration Hall.
Does Celebration Hall have handicap facilities?
If you have handicapped guests, keep in mind Celebration Hall is equipped with handicap facilities, such as special parking areas, ramps, an elevator & handicapped accessible bathrooms.
Can I store or ship items ahead of time at your facility?
We will handle any of these requests on a one-to-one basis. Please contact us with the specifics. Large shipments arriving more than 3 business days prior to the event & without advanced notice may be turned away. We will not be responsible for any loss or damage that may occur while in our possession or on our property.
What if one of my guests damages something at Celebration Hall? Am I responsible to pay for this?
As the host or hostess of the group, you will be responsible for any & all damages to the building, equipment & fixtures due to the activities of your guests or sub-contractors. Any charges for damages will become payable within ten (10) days from determining the replacement or repair costs. We reserve the right to assess a labor fee for extraordinary cleanup or abuse of event space, and/or require an upfront security deposit for any event.
Can you accommodate guests with special dietary needs?
We absolutely can, but in order for us to provide the special foods for these guests, we will need to be notified in advance. Please communicate to us their specific needs – the more specific, the better. Pricing may vary, based on the products required to meet the dietary restriction(s).
Do you offer special rates for children?
Yes, there will be a 25% discount for children 6 to 12 years of age. There is no charge for children 5 and under, however, we need a count of how many children will be attending and their ages. These discounts apply for when children will be eating from the same buffet as the rest of the guests. Special plated meals for children (such as chicken fingers & fries) will be charged at $9.95 per meal. Higher rates may apply for other choices of kid food.
If at the end of our event there is leftover food, are we allowed to take it with us?
In compliance with standards set by the Board of Health, prepared leftover food is disposed of properly. This eliminates the concern of food-borne illness caused by improperly stored or transported food.