General Banquet Information

Thank you for giving us the opportunity to be of service to you. The following menus have been prepared by our chef as a guide to assist you in choosing the best food and beverage for your particular event.  We recommend only ONE menu selection for your entire group for buffet style events and only TWO for sit down events.  Please note the following terms and conditions will apply when making your function arrangements.

Security Deposit

In order to guarantee the availability of a requested banquet room, we require a deposit, which must be received within seven (7) days of the confirmation.  An advanced payment equal to the room rate is required for all functions, and will be deducted from your final bill.  The deposit for off-site events is $350.00 plus 25% of any equipment rental.

Room Rental Fees

When selecting a Banquet/Meeting room keep in mind you will need an average of fifteen square feet per person for Banquets and thirty square feet per person for Meetings.  The following room rental charges apply for the use of our facility:

Weekdays & Sunday
(with inhouse foodservice exceeding $5.00 per person)

Functions ending after 11:00 p.m. may be subject to additional charges.  In addition, functions exceeding five hours on Saturdays will be subject to an additional $125.00 per hour facility charge.

Cancellation

For Saturdays, we must have written notification two hundred seventy (270) days prior to your event, weekdays and Sundays (90 days) or the full deposit will be withheld.  Please see our contract for complete cancellation policy.

Guaranteed Attendance

A final guarantee of attendance is required ninety-six (96) hours in advance of the function.

Property Damage

The Host/Hostess is responsible for the conduct of their guests, and any damage to the property by those guests. Any charges for damages will become payable within ten (10) days from determining the replacement or repair costs.

Entertainment

All details of entertainment, music, etc., must be made known in advance and must be pre-approved by management.  No musical group or D.J. may be booked for later than 11:00 without the management’s written permission.

Billing and Financial Arrangements

All food charges are subject to 6% sales tax (If a tax exempt form is not on file or provided).  Gratuity rate for sit down events is 18%.  All fully catered buffet-style events are subject to a 18% gratuity.  Full payment is required before the conclusion of your event or a 10% service charge will be added to the total. We accept Visa, Discover, MasterCard, and American Express. A late charge of 2% per month will apply on all past due invoices.

Contracts

Please refer to our contract for a complete list of additional policies and procedures. We require contracts for all events.

Gratuity Rates

The gratuity rate for fully catered buffet-style events is 18%(or as otherwise quoted). The rate for fully catered sit down events is 18%(or as otherwise quoted). The rate for supplies events under 25 people is 18%; 25-39 people is 15%; and 40 or more people is 10%.

Special Dietary Needs For Guest

If you are planning a dinner, you may have some guests with special dietary needs.  In order for us to provide the special foods for these guests, we will need to be notified in advance.

Helpful Information

Handicapped Guests

If you have handicapped guests, keep in mind Celebration Hall is equipped with handicap facilities, such as: special parking areas; ramps; an elevator; and handicapped accessible bathrooms.

Decorating Policy

Room decorating is your responsibility and must be coordinated in advance with facility management. No rice, birdseed, or confetti is allowed inside the building. Please let us know if you intend to put anything on the walls. If you need to use tape it must be a painter’s tape or stick tac!

Seating Arrangements

We recommend some type of designated seating for formal events.

Food Policies For Celebration Hall

Catering Service

It is our Policy that all foods will be provided by Hoag’s Catering.  Expectation is taken only the wedding cakes and table favors.

Service Ware

Includes our complete gold band china service, silverware, glassware, linen tablecloths and napkins except when choosing from the Economical Luncheon Buffets, Barbecue Menus, Italian Dinner Buffets, or as otherwise directed.

Surcharge For Small Groups At Off-Site Events

All prices are quoted for 25 or more guests. A $1.00 surcharge per guest will be added for groups of 15 to 24 guests. A $2.00 surcharge per guest will be added for groups 7 to 14 guests. A $3.00 surcharge per guest will be added for groups of less than 7 guests. Surcharges do not apply for events at Celebration Hall.

Special Rates For Children

Children (6 to 12 years of age)-There will be a 25% discount for children in this age group.  There is no charge for children 5 and under, however, we need a count of how many children will be attending and their ages.

Leftover Food Policy

In compliance with standards set by the Board of Health, prepared leftover food is disposed of properly.  This eliminates the concern of food-borne illness caused by improperly stored or transported food.

Alcohol Serving Policy For Celebration Hall

Hoag’s Catering Service is required to abide by the regulation of the Commonwealth of Pennsylvania. Hoag’s Catering Service/Celebration Hall is licensed by the state of Pennsylvania to serve alcohol. Therefore, all alcohol must be provided by and served by Hoag’s Catering Service/Celebration Hall for all events happening at Celebration Hall. It is our policy that no alcoholic beverages are permitted to be brought into or removed from our facility Hoag’s Catering Service/Celebration Hall will provide responsible bartenders for your event.  Persons under the age of 21 are not permitted to drink alcoholic beverages. Persons appearing visibly intoxicated will be denied service by the server or manager.

Alcohol Serving Policy For Off-Site Events

Hoag’s Catering Service is required to abide by the regulation the Commonwealth of Pennsylvania. Therefore, we will not serve persons under the age of 21 or persons appearing to be visibly intoxicated. It is your responsibility to supply all of the alcoholic beverages. Hoag’s Catering will provide approved bartenders and mixers if you so choose. Bartenders will be billed at the rate of $25.00 per hour, with a minimum of four hours per event. Mixers including: soda (regular and diet), tonic, seltzer, club soda, orange juice, grapefruit juice, pineapple juice, ginger ale, ice, fruit garnishes, beverage napkins, and glasses can be provided.

The service is priced as follows:
With Plastic Service $4.00 per guest (4 hours) 
With Glass Service  $6.00 per guest (4 hours)
Please add .50 per person for each additional hour.